Step by Step Booking Process
Pre Event
1. Visit Website or visit our Experience Center to see events, facilities and get a glimpse of events we undertake
2. Raise an enquiry or
a. mail “Enquiry Form” to [email protected]
3. We will share available venues based on date and guest count as per your needs within 2 working days
a. Meanwhile browse through our services menu to select catering, accommodation, décor and other exclusive services
i. Login here https://vaidicpujas.org/login
ii. go to event -> select more services -> explore services and see inclusions -> add to cart -> proceed for submission to check availability (3 days TAT) -> Pay and confirm
iii. Connect with wedding office executive to help you select services offline or over zoom call
4. Pay 50% advance payment to the link we share to confirm the event. Read our cancellation and refund policy on website
a. Dedicated event coordinator is assigned to your event
5. Pay for other services as mentioned in point 3 above
6. Complete balance payment of venue, rituals and other services at least 10 days in advance from event date
7. Connect with your dedicated event coordinator shared at point 4 for any queries and event planning
8. Submit necessary documents like photos, identity proof (Aadhar card preferred, passport for foreign nationals)
a. Fill Form C for housing and wedding registration form
Once you reach the venue or in the booking portal
9. Share guest list count and vehicle numbers coming to the Ashram one day in advance to event coordinator for security clearance , collect name tags for all guests a day before the event or while check in
10. Ensure to convey all requirements to your event coordinator in advance
a. We would ensure to work our best but few requirements may not be possible to meet
Event Day
1. Fill and sign the rules and regulations form post arrival
2. Connect with your event coordinator to help you with check in and settling down
3. Collect important contact numbers and guidelines for your smoother experience
Post Event
1. Ashram is your home, ensure to keep it clean and tidy
2. Submit any necessary document left during pre event phase, specially wedding registration form to collect supporting documents from us for marriage registration at SRO
3. Collect Wedding supporting document
4. Ensure to come back soon to the Ashram
Notes
For Internationals
1. Collect payment package slip from wedding office
2. Payment has to be made at Reception and slip to be submitted at Wedding Office
3. Submit following documents
a. Form C
b. Passport copy
c. Consent form
d. Copy of Visa
e. Passport size photo
WEDDINGS - RULES AND REGULATIONS
In order to host you and carry out the requested function/event smoothly, we must work together. We are here with you so please don’t hesitate to contact us and share any specific needs/requirements that you may have.
1. Possession and Return
Venue Possession Timings :
A. 1 Day Package –
Possession - 5:00 PM on the day prior to the Wedding.
Handing Over - 3:00 PM on the day of Wedding
B. Half Day Package –
Possession - 6:00 AM on the day of the Wedding.
Handing Over - 3:00 PM on the day of the Wedding.
C. Reception
Possession - 6:00 PM to 10:00 PM on the day of Event
If there is a requirement to book the hall for longer periods please let us know and we will be happy to discuss and accommodate your request.
2. General
A. Please note, Ashram staff and sevaks, may not be available for loading and unloading of personal luggage and other goods/materials of Guests.
B. Musical instruments or loudspeakers are not allowed after 10.00 PM or any other such time as applicable by law.
C. Electric appliances and electrical fixtures and fittings shall not be moved or tampered with. Any damages arising out of such situations will be added to the bill, and at the sole discretion of the management.
D. Any damage to walls, windows, furniture, fixtures, and fittings will be added to the bill at the sole discretion of the management.
E. If more beds are required for guests who are staying overnight, the VDS should be informed of the number of additional beds required at least one month in advance. The allotment of the same would be subject to availability from Ashram Housing.
F. No outside food and drinks or catering are allowed in the wedding hall. All food and beverage arrangements should be made prior to the consultation of the Weddings team. Non-vegetarian food is not permitted. Smoking & Liquor drinking is strictly prohibited in the Ashram premises.
F. The Weddings Manager must be consulted in advance for any lighting decorations required on the outside walls, trees, pathways, etc of the hall.
3. Safety and Security
While we exercise great care in making the halls safe, it is impossible for hall staff to be aware of who is a genuine guest at a function and who isn’t. We request you to be cautious and put all your belongings, valuables and cash to be safely locked in the lockers provided by Ashram.
Please take good care while providing room locks for the private rooms made available to you during a function and for ensuring that the room is safely locked when unoccupied. Management is not responsible for any loss or damage arising from theft or misplacement of cash and valuables.
WEDDING PAYMENT & REFUND - TERMS AND CONDITIONS
1. VAIDIC DHARMA SANSATHAN (VDS ) PAYMENT
50% of the wedding package value to be paid as an advance at the time of booking. Balance 50% to be paid 30 days before the date of the wedding to Vaidic Dharma Sansthan( VDS ).
GST is applicable on all wedding packages as per the norms of Government of India. Payments accepted online through Vaidic Dharma Sansthan portal ( www.vaidicpujas.org ) only.
If full and cleared payment has not been received prior to the event you will be required to make payment on the day (access to the event may be refused at VDS discretion)
2. VENDOR PAYMENT
The vendor payments for Food, Décor, Transportation, Stay etc to be paid directly to the respective vendors as per their terms and conditions.
Vaidic Dharma Santhan Limitation of Liability. The Planner will endeavor to find top suppliers and/or service providers. However, the Planner does not guarantee any suppliers’ and/or service providers’ performance and/or product. The Planner will not be responsible for any supplier and/or service provider performance and/or product. In the event the Client changes the date of the wedding, the Planner will make every effort to accommodate, but the Planner’s availability is not guaranteed for any other date than the date stated above.
3.CANCELLATION POLICY
Cancellation must be received in writing (via email or post) in advance of the event.
a. The following cancellation charges apply:
Cancellation 6 months prior - Full refund
Cancellation 3 – 6 months prior - 10 % cancellation fee
Cancellation 1 – 3 months prior - 20 % cancellation fee
Cancellation 7 days – 1 month prior - 30 % cancellation fee
b. Any change in date of the event, is subject to availability of the Venue.
c. If unforeseen circumstances cause VDS to cancel an event, all clients will be informed as soon as possible and a full paid amount refund will be made.
d. If, for any reason, VDS has to cancel an event, VDS accepts no responsibility for covering travel, hotel or other costs incurred by the clients.
4. FORCE MEJURE
It is expressly declared that the VDS TRUST shall not be liable for failure to deliver due or attributable to breach, non performance or delay in performance obligation under any act of God, orders, ordinances, restrictions or regulations of the Government of Central or State, War, warlike conditions, hostilities, riots, civil, commotions, strikes, lockouts, labour trouble, lack of failure of source of supplies of raw materials, labour or power or fuel shortage, breakdown or repair or accidents in the course of preparation, non availability of transports or any other cause or circumstances of whatsoever nature beyond the control of the VDS TRUST.
5. DAMAGES
Please ensure careful usage of the hall and all facilities.
In case of any damage caused (whether by the deliberant, negligence, or reckless act to the room (s), Venue premises or property, caused by you or any person in your party whether or not staying at the premises during your stay.
Just to caution you. No tape, screws, nails or pins are allowed to be used on the walls or doors. Use of such items cause damage and host will be liable for fixing the damaged items and loss of business due to that.
6. DISPUTE RESOLUTION
We will always try and settle all disputes amicably and fairly. In the unlikely event that we are unable to do so, all dispute resolutions will fall under the jurisdiction of the Bangalore Court.
BRIDE AND BRIDEGROOM – GUIDELINES
REQUIREMENTS FOR MARRIAGE – SUPPORT DOCUMENTS
1. Bride and Groom’s photo ID Proof.
(Aadhar card, Pan card, Driving License, Passport)
2. Bride and Grooms’s Age proof (Groom – 21 Years, Bride – 18 Years)
(SSLC certificate, Voter ID, Passport, Aadhar Card, SSC Board Certificate)
3. Residential Proof of Bride, Bride Groom & Parents.
(Aadhar Card, Electricity Bill, Ration Card, Passport or Voter ID)
4. Wedding Invitation Card
(In case of wedding cards not provided or not available, we need an affidavit of Rs.100/- stamp paper from the Notary with Registration Number).
5. In case of a widower, Divorcee, Separated - submit relevant government documents for the same.
6. Parents of the couple must be present at the time of the marriage. In case of Father/ Mother expired, the other should attend with their respective Aadhaar card along with the death certificate of an expired parent. In case of both parents expired, Guardians can be present for the wedding rituals, duly providing the evidence of respective parents/ Guardians.
7. Marriage registration formalities are to be done by the couple on their own. Vaidic Dharma Sansthan will provide a support document (not a government document) for the same.
8. The Parties(Bride and Bridegroom) acknowledge and agree that this Wedding agreement represents the entire agreement between the Parties. In future if there arises any dispute, misunderstanding, separation then Vaidic Dharma Sansthan is not responsible for any of their personal issues.
9. Vaidic Dharma Sansthan is soleley responsible only for the Wedding Services included in the package.
HOUSING POLICY FOR FAMILY PROGRAMS - DO'S AND DON'TS
Dont's
1. Paste or stick posters and photos on the walls.
2. Bring pets.
3. Make any permanent structural modifications / changes in the room.
4. Nail or drill in the walls.
5. Consume alcohol, cigarettes or any type of addictive drugs, inside or outside the ashram premises during the stay in ashram.
6. Eat or keep meat, eggs or any type of non-vegetarian food(including sea food) during the stay in ashram.
7. Do any type of violence (It may be verbal, physical, emotional etc) inside or outside the ashram premises.
8. Keep weapons, explosive or hazardous objects in room or any place inside the ashram premises.
9. PDA in campus public areas.
Do's
10. Security of the belongings of guests is completely their own responsibility.
11. Room facilities, like, electrical, carpentry, civil, plumbing, hot water etc. must be maintained in good condition during the stay period of guests and any damage to the ashram property intentionally or unintentionally will be borne by the organiser.
12. Checkout date need to be strictly followed, checkout time should be at 9:30 am.
13. Extra bedding & other requirements need to be shared in advance.
14. Rooms / facilities to be returned in best conditions.
VAIDIC VIVAHA
- Swagatam – Welcoming of the Groom & Family
- Guru Puja - making offerings and requesting inspiration from the Spiritual Master.
- Ganesha Puja - to remove all obstacles and bring success to the ceremony.
- Punyaha-wachana (Kalash Puja) - to accomplish the worship of everything in the Universe.
- Sankalp – making a wish/intention to get married.
- Vara Puja – performed by Bride’s family to the Groom ( as Form of Lord Vishnu himself)
- Gowri Puja – performed by the bride to seek the blessings of Mother Goddess.
- Nireekshan & Varmala - the Couple exchange their garlands welcoming one another into their lives.
- Kanya Aadhaanam - the father of the bride gives away the hand of his daughter to the groom’s hand symbolizing “This girl brought lots of happiness in our family, let her bring the same in her Husband’s family too” ( Girls is not a property to be given and she is not given as a Dhaana)
- Akshatarpan - both the bride and the groom are showered with Akshata made out of Rice and turmeric expressing their desire for gunsamriddhi, dhan, dharma, santan (children), kirti etc.
- Maangalya Puja - A Prayer is made to Goddess Mahalaxmi to wish long life for the new couple.
- Mangalyadhaaran - The groom ties the Mangalasutra (the sacred thread with two gold pendant and black beads) around the bride’s neck , " Praying the Almighty that I be blessed with a long life, I tie this knot around your neck, oh soubhaygavati, may providence bestow on you a fulfilling life of a ‘Sumangalis’(Married Women) for a hundred years to come? ".
- Vivaha homa - homage paid by the couple to AGNI, the fire- God as witness to the Marriage, Agni dispels the ignorance from our lives and leads us to eternal light and knowledge.
- Lajja homa – by this the bride seeks a long life for her husband, and propagation of the family.
- Paanigrahan - means "holding hands". The Devas have offered you to me in order that I may live the life of a householder (GRIHASTA); we shall not part from each other even after we grow old?.
- Saptapadi - This ceremony binds the couple together with oaths taken in the presence of their friends and relatives.
- Arundhathi Darshan – Seek blessings of Arundhathi & Vashista for virtues to be emulated throughout married life.
- Savasti-Vachanam and Aseervaadam – Priests bless the couple for a long, healthy, prosperous, peaceful, and joyful life, the family
- Mangalaarthi – Performed by the family members.
IMPORTANT CONTACTS
ENQUIRY FORM FOR ANY EVENT
1. How to reach the venue?
a. Please refer this page to reach Ashram
2. What is the process to enquire and book for a wedding or any other event ?
a. Fill this enquiry form with basic details , we will get back to you .
3. Do we have ample parking available ?
a. Depends on the venue , do enter the vehicle details in the enquiry form. We will do best to accommodate.
4. Who can help with invitation for Gurudev for the event and how to check availability ?
a. We will file appointment for Gurudev on your behalf
b. Gurudevs tour schedule can be checked here
5. What if we need to change booking date or cancel it
a. Please read the "Payment and Refund" section here
6 . What documents are needed ?
a. Please refer "Bride and Bridegroom" section here
7. What type of food is available. Can we have our own caterers?
a. We have multiple vendors available in Ashram serving pure vegetarian sattvik food.
b. No, outside caterers are not allowed.
8. We have some wedding queries, can you guide us ?
a. Sure, raise an enquiry for your event from here, we will get back to you
9. What about name tags for guests?
a. Name tags for your event would be ready a day before your check-in . It can be collected from our office, office location here
10. What about commuting from one place to another within the ashram?
a. We have paid cab service available for within ashram commute, airport/train pickup and various other options
b. Once you have raised enquiry, we will share all services available to select from
.c. Please note Ashram shuttle service is not available for private events
11. What all services are available ?
a. We have all end to end best in class in house services including venue, décor, catering, accommodation, bridal/groom services, taxi transport and what not.
b. Once you have raised enquiry, we will share all services available to select from
12. How to keep guests engaged ?
a. We have multiple activities available at Ashram like musical evenings, yoga/meditation packages and many more to choose from
b. Once you have raised enquiry, we will share all services available to select from
13. We have senior citizens , is there too much distance to walk around ?
a. Few venues have accommodation very close like Mahalaxmi Mantap and Arundhati rooms. Additionally wheel chair assistance is available on request
b. Ensure to add this requirement in the enquiry form
14. How do you conduct a wedding at our venue?
a. We will send our trained pandits at your location. Please raise an enquiry, we will get back to you
15. Can we have our own family pundit?
a. We have well trained pandits available performing vaidic rituals
16. How to get extended stay before/after events ?
a. Select our multiple activities available like yoga/meditation/Sudarshan Kriya packages , we will happy to customize it for your family/friends requirement and have you here for longer time
b. Ensure to add this requirement in the enquiry form
17. What are the places to visit in and around Ashram
a. You get complementary Ashram tour once you book an event with us , subject to availability , ensure to add this requirement in the enquiry form
b. Our taxi vendor has options to take you around Bangalore and nearby places. Also they can help with ticketing. Do add this in special requirements while filling enquiry form
18. Additionally we have multiple city and outdoor tours available , we will connect with the travel services available in house
a. Any restrictions to move around ashram
b. Yes, there are multiple events happening at Ashram . Ensure to move around the venue and accommodation area blocked for you.
c. For Ashram tour, do connect with your event coordinator, they would be happy to help
19. Can we see rooms and other facilities ?
a. Yes, once your enquiry is raised, all services along with images and videos would be accessible to choose from
20. Where will be separate registration desk for our guests ?
a. We will keep all guests cards ready with us one day before check in
b. Ensure to send us vehicle details a day in advance for security clearance
21. What next we have to do after reaching ashram ?
a. Meet your event coordinator at our wedding office at Gate 1 , location here
22. We need musicians for Sangeet. Please provide us contact details and charges for same
a. Yes, once your enquiry is raised, all services along with images and videos would be accessible to choose from
23. Please let us know how Barat will be conducted and who will be the contact person for same. Please let us know the contact details for Barat
a. Yes, once your enquiry is raised, all services along with images and videos would be accessible to choose from
24. Please let us know the contact details for Pandit for Wedding rituals/Vidhi. We would like to know if we need to bring any gifts/presents or any other Samagri for Wedding ceremony to be given to the elders, bride’s parents or groom’s parents
a. Pandits are allotted a day in advance. All Puja samagri are included in the package. If there is any custom ritual you are carrying out, that samagri and gifts etc you can bring along
25. Please let us know the contact details for Live streaming of the Wedding ceremony and charges. We also need a projector for Sangeet as Bride's brother will be performing virtually for Sangeet.
a. Yes, once your enquiry is raised, all services along with images and videos would be accessible to choose from
Wedding FAQs
1. How is wedding ceremony conducted, how about our rituals, what we have to bring with us ?
a. We follow vaidic rituals . Provisions available for Tamil and Telugu style weddings. Puja Samagri, Pandit , Mangal Sutra, Toe rings, Nadaswaram are included in the package.
Please refer this link for more details
2. How to register for a wedding ?
a. Fill this enquiry form with basic details , we will get back to you .
3. How much does a wedding cost ?
a. Fill this enquiry form with basic details , we will get back to you .
4. Are there any restrictions for muhurtham timings? Please share wedding timings in Ashram
a. Weddings can start as early as 6am and should be done by 9pm
b. You can share muhurtam in the enquiry form
5. What is the process to book for national and NRIs?
a. Follow "Event Process" section here to see the whole process
6. What is the process to book a wedding or function for Internationals ?
a. Follow "Event Process" section here to see the whole process
7. What are inclusions provided with wedding packages ?
a. Once you raise an enquiry for your event, we will share all inclusions
8. How about Gurudev’s availability for the event ?
a. Please click this link to check Gurudevs Tour schedule
9. Who can help find us muhurtam for the wedding ?
a. Jyotish consulations are available, please add this in enquiry form
10. Can we have a horse for the Baraat?
a. Yes, once you raise an enquiry for your event, we will share all available options with us
11. What is typical wedding duration ?
a. It takes around 2-2.5 hours for Vaidic Vivaha
Birthdays and Anniversary FAQs
1. When should Shashtipoorthi be performed ?
a. After completing 60 and before 61st birthday
b. Same for Bheem Rath Shanti (70), Vijay Rath Shanti (75) and Sadabhishekham (80)
Puja and Samskaras FAQs
- How much time it takes for Pujas like Upanayanam
a. Typically 2 hours
2. Anything we need to bring for Upanayanam
a. Package includes Puja Samagri, you can pay directly to the barber during the event
Other Facilities FAQs
- Décor prices subject to change
- Please note décor prices may subject to change due to varying cost. It would be confirmed during approval of package
- Can we have additional rooms? What will be the cost?
- Yes, drop us a mail at [email protected] or select from services in the portal to add additional rooms
- Can we have the dining hall with Gargi hall? What is the cost?
- Yes, it can be added if available. Please browse through the packages post logging in here vaidicpujas.org/login
- What if we want to remove Arundhati rooms from Mahalakshmi Mantap package?
- Yes, it can be reduced. Please add this request in the enquiry form